Who can add team members to a project on InspectMind?

Three groups can add team members: (1) the project owner — whoever created the project; (2) any organization admin in the same org, who inherits management rights over every project in the organization; (3) anyone shared on the project with the Editor role. Viewers can see findings but cannot invite or remove team members.

Can we set up a corporate account with one credit card and add multiple users?

Yes. Set up a corporate organization with centralized billing — one payment method, one monthly invoice, and unlimited team members at no per-seat cost. Org admins manage users, project access, and budgets from a single dashboard. Email aakash@inspectmind.ai to switch your account to a corporate org or upgrade billing.

What is Organization-wide project visibility?

When a project's visibility is set to 'Organization', everyone in your org gets automatic Editor access — no need to invite people one by one. This is the recommended default for firmwide rollouts so any team member can pick up a project without waiting on the owner.

What roles does InspectMind support?

Four roles: Owner (full control of the project they created), Organization Admin (manages all projects, users, and billing across the org), Editor (full edit access plus the ability to invite more team members) and Viewer (read-only — can see findings but cannot edit or invite).

Team Setup Guide

Team members, roles & organization-wide access

Everything you need to set up your firm on InspectMind: who can invite team members, how corporate billing works, and how to give your whole organization access without inviting people one project at a time.

Who can add team members to a project?

Three groups can invite people to a project:

1. The project owner

Whoever created the project has full control, including inviting editors and viewers and changing project visibility.

2. Any organization admin in your org

Org admins inherit management rights over every project in the organization — they don't need to be individually shared on a project to add team members or change access.

3. Anyone with the Editor role

If a team member has been shared on the project as an Editor, they can also invite more editors or viewers. Viewers, by contrast, can read findings but cannot invite anyone.

Want to skip per-project invites? Set the project's visibility to Organization and every team member in your org gets Editor access automatically — see the section on org-wide visibility below.

Can we set up a corporate account with one card and many users?

Yes. This is the standard setup for firms running more than a couple of projects per month.

Centralized billing

One payment method (card, ACH, or invoice / PO) for the whole organization. No per-user expense reports.

Unlimited team members

Invite your entire firm at no per-seat cost. You pay for plan checks (per project), not for users.

Admin dashboard

Org admins see usage across every project, manage users, and set per-project budgets in one place.

Invoice, PO & ACH

Annual contracts, monthly invoicing, and procurement paperwork are available for org accounts.

How to set one up

Email [email protected] with your firm name and the email domain you want associated with the org (for example, yourfirm.com).
We create the organization, designate one or more org admins, and switch billing to a single payment method (card, ACH, or invoice).
Org admins invite the rest of the team and set the default project visibility — typically Organization for firmwide rollouts.

The four roles

Permissions are role-based. Most firms only need to think about Org Admin for principals and Editor for everyone else.

Project Owner

Whoever created the project

Edit any finding
Invite editors and viewers
Change project visibility
Delete the project

Manage org-wide billing or users (unless also Org Admin)

Organization Admin

Designated by your org's owner — typically a managing principal or operations lead

Manage every project in the org
Add or remove team members anywhere
Set centralized billing and budgets
Make any team member an admin

Editor

Anyone shared on a project as an Editor (or anyone in the org if visibility = Organization)

Edit findings, comments, and severity
Invite more editors or viewers
Re-run checks and download reports

Delete the project
Change billing

Viewer

Anyone shared on a project as a Viewer

Read findings and reports
Download exports (PDF / Excel)

Edit anything
Invite or remove team members
Re-run checks

Organization-wide project visibility

Every project has a visibility setting. For firms rolling InspectMind out across the team, Organization is the recommended default.

Visibility: Private

Owner + invited members only

Only the project owner and people explicitly shared on the project can see it. Useful for sensitive bids or projects that shouldn't be visible firmwide.

Default for new projects.

Visibility: Organization · Recommended for firms

Everyone in the org gets Editor access

Any team member in your organization can open the project, run checks, and edit findings without being individually invited. Org admins can still see and manage every project.

Switch any project's visibility from the project settings page.

Set up your team on InspectMind

Most firms start by running a check on a real project, then email us to switch billing to a corporate account and invite the team.

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Ready to set up a corporate account or have questions about roles?

Email [email protected]